Data Protection Notice

 

1. Overview

 

The 100% Redress Party (“The Party”) has prepared this Data Protection Notice (“Notice”) to notify you of how your Personal Data will be used.

 

For the purposes of this Notice, Personal Data is defined as “any information which is related to an identified or identifiable natural person.”

 

For further information concerning this Notice, please contact the Party’s Data Protection Officer.

 

2. Legal basis

 

The Party’s use of Personal Data is governed by the General Data Protection Regulation (“GDPR”) and the Data Protection Acts 1988 to 2018.

 

3. Data Controller

 

The Party is the Data Controller.

 

The Data Controller controls how data is collected from you, ensuring that the required consent is obtained. The Data Controller is also responsible for appointing a Data Protection Officer.

4. Data Protection Officer

 

The Data Protection Officer ensures that the Party processes Personal Data in accordance with all applicable legislation.

 

The contact details for the Party’s Data Protection Officer are as follows:

 

Data Protection Officer 1 Kinnego Park Cleenagh

Ballymagan Buncrana Co. Donegal F93 Y9R3

 

5.  Why we collect your data

 

The Party only collects Personal Data for specific, explicit and legitimate purposes. Any Personal Data the Party collects is not processed in any way that is incompatible with these purposes.

 

The Party uses Personal Data to achieve its objectives as outlined in its Constitution.

 

Your contact details are required for the Party to contact you, and to keep you informed about your membership and other topics that might be of interest to you.

 

When processing your Personal Data as part of the membership application or renewal process, it is done so on the basis that this is necessary to enable the Party to pursue its legitimate interest of maintaining your membership of the Party as part of its electoral activities.

 

The Party requests your date of birth as different laws apply to those who are under 18 years of age. Financial data is required to collect your membership fee.

Financial data is also required to record details of any donations that you might make enabling the Party to ensure compliance with the requirements of the Standards in Public Office Commission, the Revenue Commissioners and other regulatory bodies.

6. How we collect your data Directly

When applying for, or renewing your membership of the Party, some of your Personal Data is collected. The capture of your Personal Data may be via our website, or by completing a hard copy membership application or renewal form.

 

Personal Data may also be collected should you make a donation, subscribe to our newsletter or volunteer. In these circumstances, your Personal Data may be received via on-line forms, telephone calls, letters or via socia media platforms.

 

The Party also collects Personal Data from banks, credit card companies and other financial institutions, when its members, donors and others, consent to sharing that information for the purpose of paying membership fees or making donations to the Party.

 

Cookies

 

On its website, the Party uses cookies to collect Personal Data, such as your IP address.

 

Cookies are small text files that web servers give to browsers to store on users’ machines. They enable the website to recognise requests as coming from the same browser and they can be essential for the operation of an application, but they can also be used to track user behaviour.

 

The Party uses cookies to analyse traffic to the website. The Party also shares information about your use of the website with its social media, advertising and analytics partners.

 

Some cookies that the Party utilises are automatically placed on your browser. These cookies are essential for the Party to track your cookie consent preferences and to provide for certain security features on its website.

 

A persistent cookie remains on your hard drive after you close your browser. Persistent cookies may be used by your browser on subsequent visits to the site. Persistent cookies can be removed by following your web browsers’ directions.

 

A session cookie is temporary and disappears after you close your browser.

 

You may choose to reject cookies when you first use the Party’s website and you can reset your web browser to refuse all cookies or to indicate when a cookie is being sent, or to change whether you wish to accept or reject cookies from the website. However, some features of the Party’s website may not function properly if the ability to accept cookies is disabled.

 

7. The data that we collect

 

Personal Data which you may have provided includes your title, name, address, telephone number(s), date of birth, bank account or credit card details.

 

The processing of your Personal Data can reveal your political opinions such as your membership or association with the Party, which is regarded as a Special Category of Personal Data under the GDPR. Special Category data is considered to be more sensitive.

 

The Party will only process Special Category Personal Data where it has a lawful reason to do so. The work of the Party is deemed to be of substantial public interest and therefore it is permitted to process this data so far as it is necessary for the purposes of its political activities.

 

8. How your data is stored and protected Internal

Your Personal Data will be stored electronically and hard copies will be retained in secure filing cabinets.

 

The Party takes seriously its security obligations under data protection legislation to prevent unauthorised access to, or alteration or destruction of, your Personal Data.

 

The Party applies internal security procedures to protect the Personal Data you supply, to prevent access by unauthorised persons and unlawful processing, accidental loss, destruction and damage. These include physical and IT security measures and restricted access practices.

Third party

 

Your Personal Data may be transferred outside of the European Economic Area (“EEA”) as a result of the Party using third-party software providers to communicate with you.

 

Some of these providers may store data in servers outside of the EEA. Such transfers are made on the basis of safeguard measures such as standard contractual clauses or an adequacy decision by the European Commission.

 

Internet

 

There are inherent security risks when you use the internet.

 

The Party cannot ensure or warrant the security of any information you transmit to the Party, or guarantee that your Personal Data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.

 

You accept these inherent risks and will not hold the Party responsible for any breach of security which was not its fault.

 

9.  How we use your data

 

The Party may use your contact information to communicate with you. Such communication may include:

·          Details of your membership;

·          Updates on Party polices or developments;

·          Information concerning meetings, events or fundraising campaigns; and

·          Documents sent by e-mail or by mail.

 

The Party may also use your Personal Data to:

 

·         Analyse and assess your Personal Data, in combination with the Personal Data of other users, with a view to improving our offerings and services so that your visit to its website and social media pages are more informative and engaging;

·         To operate, maintain, and provide to you, the features and functionality of the Party’s website and to administer its subscribers lists and membership functionality;

·         To record online meetings, webinars, conferences and other events that you may attend and participate in, to make the content and information provided at such events available to a wider range of people, thereby furthering our political objectives;

·          To include your image within publications in print, on the Party’s website or elsewhere;

·         To enable your participation in, and support for, various Party activities, campaigns, fundraising efforts, and other events, aimed at furthering our political objectives; and

·         To enable the Party to notify you of your entitlements and obligations as a member of the Party, and to send you Party-related and formal notices.

 

10.  Access to your data

 

Your Personal Data can be accessed by members of the Executive Committee of the Party. Your Personal Data may be provided to officials, elected representatives, candidates and officers in your Constituency Group or Local Group.

 

The Party may use third-party providers for sending mail, e-mails and text messages. All of these providers are Data Processors and the Party has contracts in place to ensure they treat your Personal Data securely and in compliance with the GDPR.

11.  Period during which your data is retained

 

The GDPR requires that all Personal Data must not be kept for longer than is necessary.

 

Persona Data obtained for the purposes of membership or volunteering is retained for a period of six years after an individual ceases to be a member, or no longer wishes to volunteer.

 

A period of six years is considered necessary as this is the statutory limitation period during which contractual claims may be commenced. It is also the period required by the Revenue Commissioners for the retention of financial records for audit purposes. A period of six years is recommended by the Standards in Public Office (“SIPO”) as the retention period for Personal Data relating to donations.

 

When a person ceases to be a member, their Personal Data is removed from datasets relating to members, and is placed in a dataset relating to supporters. This means former members continue to receive some updates on Party activities, events, fundraising and campaigns.

 

Former members who do not wish to receive such updates may unsubscribe by contacting the Data Protection Officer.

 

If you correspond with the Party by email, it may retain the content of your email messages, your email address and our responses. The Party may also retain any messages you send through its website or via other platforms, such as on social media.

 

12.  Withdrawal of your consent

 

The Party’s use of your Personal Data is based on the principle of consent.

 

Such consent can be withdrawn at any time by contacting the Data Protection Officer.

 

However, the Party considers it necessary to communicate with its Members via e-mail, and has made this form of communication an essential requirement for membership.

 

Therefore, should you wish to withdraw your consent to the Party’s use of your email address, then the Party is entitled to immediately terminate your membership.

 

Please note that it may take several days for any opt-out request to be enacted. During this time, you may still receive communications from the Party.

 

13.  Public registers

 

The Party may obtain access to the Electoral Register or the Marked Registers (combined “the Registers”) for the purposes of political research and planning.

 

The Personal Data contained with the Registers is provided to the Party’s candidates and campaigners for the legitimate purpose of informing these individuals about the population distribution in their electoral areas.

 

The Personal Data is not used to conduct any market research or opinion polling. The Registers shall be retained for a maximum period of two electoral cycles.

14.  Your rights

 

Data protection legislation provides you with a number of rights.

 

Right of access

 

A copy of your Personal Data may be obtained from the Party’s Data Protection Officer.

 

The Party reserves the right not to process a request for access that is not accompanied by adequate proof of identification.

Right of rectification

 

You have the right to ask the Party to correct and/or complete any data that you believe is inaccurate and/or incomplete.

 

The Party will comply with your request without delay, or notify you without delay of a valid reason for not complying with your request.

 

The Party may consult with you to ensure that your Personal Data is being correctly amended.

 

Right of erasure

 

You have the right to ask the Party to erase/remove your Personal Data.

 

However, this right does not apply where the Party must comply with a legal obligation or where the Party has to retain some or all of your information in order to pursue or defend legal claims.

 

Right of restriction

 

You have the right to ask us to limit our processing of your Personal Data in certain circumstances.

 

However, the Party is still required to process your data for storage purposes, to comply with legal obligations and in order to pursue or defend legal claims.

 

Right to object

 

You have the right to object to the Party’s processing of your Personal Data on grounds relating to your particular situation, in circumstances where the Party is relying on legitimate interests as a legal basis for processing your data.

 

Right of portability

 

You have the right to ask the Party to provide you with your Personal Data in a commonly used format, or to transmit it to a third party where this is technically feasible.

 

15.  Children’s Rights

 

A child is any person under the age of 18 years. The rights and obligations relating to privacy and data protection apply equally to adults and children. Therefore, in any circumstances where the Party is required to hold data in respect of a child, that data will be obtained, processed, stored and managed in accordance with this Notice.

 

The Data Protection Acts 1988-2018 set the age of digital consent at 16. This means that children aged 16 and over must consent to give the Party Personal Data and have the Party process and store such data in accordance with this Statement.

 

The Party does not knowingly collect or solicit Personal Data from any child under the age of 16 or knowingly allow such persons to register for the Party’s services. If you are under 16, please do not send any information about yourself to the Party, including your name, address, telephone number, or email address. No one under the age of 16 is allowed to provide any Personal Data to or on the Party’s website.

 

If the Party learns that it has collected Personal Data from a child under the age of 16 without verification and parental consent, it will delete that information as quickly as possible. If you believe that the Party might have any information from or about a child under 16, please contact the Data Protection Officer.

 

16.  Changes to this Notice

 

If the Party changes its privacy and data protection policy and procedures, it will reflect those changes in this Notice.

 

This Notice is available on the Party’s website to inform you about the information it collects, how it uses this information and under what circumstances it may disclose it.

 

Changes to this Notice come into effect when they are posted on the Party’s website.